MINUTES

Al Acker, Immediate Past Moderator

Margaret Beck, Development Trustee

Mark Bendure, Administration & Human Resources Trustee

Colleen Dolan-Greene, Vice-Moderator

Rev. Larry Hutchison, Minister

Bob Lauer, Treasurer

May Lou Malone, Guest

Howard Malzberg, Guest

Kathy Rock, Religious Education Trustee

Dan Secrest, Canvass Trustee

Lynda Smith, Moderator

Kathe Stevens, Secretary

Arlene Teed, Guest

Jerry Wahl, Buildings & Grounds Trustee

Dan Wiest, Membership & Growth Trustee

Gwen Winston, Religious Education Trustee

Agenda attached (items in italics are attached to the original minutes filed with the Church Office).

At 7:05 P.M., Moderator Lynda Smith opened the meeting and asked the Board to observe Centering Time by visualizing realistic and obtainable goals or visions in 2003-04 for 1^st UU. Some comments: increase membership by 10 people; lay groundwork so there is not a constant struggle.

APPROVAL OF MINUTES: It was MOVED to approve the December 9, 2002 minutes [C. Dolan‑Greene/D. Wiest]; passed.

TRUSTEE REPORTS:

Membership & Growth: Minutes from Meeting of 12/09/03

Notes of Administration / HR Committee Meeting of 01/12/03

After discussion on a report from Mark Bendure, HR Trustee, it was MOVED that Church Secretary Wendi Winston’s hours not be increased to five hours a day but instead remain four hours a day/four days a week and for now attempt to get coverage by volunteer presence on Wednesday mornings with a view towards examining the situation in a month or so to see if is it working [M. Bendure/D. Wiest]; passed.

MODERATOR’S REPORT:

Lynda distributed draft Moderator’s Jabberwocky for review and comment by the Board.

MINISTER’S REPORT:

Rev. Hutchison disavowed any suggestions that he is resigning due to the move to his new home. He will keep hours at Church on Mondays, Tuesdays, Thursdays, Fridays, some Saturdays, and Sunday services. Wednesday will be his day off.

TREASURER’S REPORT:

Bob Lauer summarized Revenue and Expense fiscal year to date 12/31/02; Balance Sheet at December 31, 2002 and Prior Year End; Vendor Accounts Payable Fiscal Year 2003; Comparative: 03 v 02; Projected Budget Gap at December 31, 2002. Bob suggested we need to start budgeting a bottom line. It was reported that a new boiler is needed; the cost will be approximately $45,000. We cannot continue to repair the boiler.

BUDGETING:

Colleen and Lynda presented First UU Income Producing Measures 1‑13‑03. The time line follows; responsible persons are shown in bold:

· Additional fund‑raising [Nancy]

· Auction [Colleen]

· recruit more members for Development Committee [Margaret/Colleen]

· Raise rents/building fees

· Ask for targeted donations e.g. furnace [B&G]

· Push Celebration Fund donations

· Recruit more New Members and Visitors who will contribute

· Find a partner church to share sanctuary [Dan Wiest will get info re “The Cathedral”, Lynda/Larry; Kathe call UUA to see if there is data re other churches]

· market sanctuary for special events (graduations?) [Gwen]

· Aggressive collection on pledges

· Be more aggressive in grant seeking [Mark/Gwen]

· Suggest to UUA fair share dues be waived until financial crisis solved [Larry/Lynda/people who are on national committees]

· Acknowledge Bequests (present and future)/arrange info/how to workshop [Lynda]

First UU Church Expense Cutting Measures — January 13, 2003:

· Office administration: change

· Newsletter (send by email)

· Staff [already dropped staff to 16 hours a week]

· Religious Education: change [under study]

· Staff [Janice Berry wrote proposal; to be considered by the RE Committee]

· Wish list in newsletter

The Congregation needs to approve any budget changes and needs to be aware of possible cuts. Discussion on a capital campaign; on a split building/operating budget. Present ideas at the February 9^th canvass kick‑off dinner.

There will be a special Board meeting on Monday, February 3rd.

The meeting adjourned at 9:00 p.m.

Respectfully submitted,

Kathe Stevens, Secretary