At 7:10 P.M., Moderator Colleen Dolan-Greene opened the meeting by observing centering time.
Len Zettel spoke to his duties as Webmaster of the 1st UU website. He summarized the functions of the website (to attract new members and provide information) and requested information to keep the website updated: staff, officers, trustees, committees, responsibilities.
APPROVAL OF MINUTES: After review, it was MOVED to approve the minutes from the August 11, 2003 meeting [M.Bendure/D.Secrest]; CARRIED.
MINISTER'S REPORT: Rev. Hutchison summarized his activities over the last month, including meetings, weddings, memorial services, UUCP retreat, grants. He proposed that "greeters" be reinstated at Sunday morning services, as a positive way to respond to people entering the building and as a way of maintaining the safety and security of ourselves and our building. There followed a discussion on general security for the building. A suggestion was made to create a form for the use of those in charge of meetings/gatherings to ensure the doors are locked at the end of the meeting/gathering. Dan Kosmowski spoke to the problems with enforcing security. Dan Secrest is willing to work with Dan Kosmowski as a Security subcommittee.
Jennifer Teed was welcomed as the new Director of Religious Education. Jennife: summarized activities since the beginning of the Church year and her plans and ideas for the upcoming year. Regular Religious Education Committee meetings will be scheduled. Rev. Hutchison advised that a contract has not yet been drawn up. After discussion, it was MOVED to accept Jenny Teed as the new DRE subject to final approval of contract, with the expectation that a contract will be presented to the Board through the RE committee [J.Harvey/D.Secrest]; CARRIED.
POSITIVE RESPONSE FROM THE TRUST FOR THE BOILER: The Trust has to liquidate funds to come up with money for the boiler, i.e., the $15,000 payment due this week. See Marilyn Mitchell?s September 6, 2003 ?Loan from the Trust for New Boiler.? Building & Grounds will work with Bill McKnight on other competitive bidders pursuant to ¶ 5 of Marilyn?s letter.
OTHER PLANS FOR FUNDING THE BOILER: Dan Secrest reported that he did one mailing. Janet Thompson was going to call pledgers. Bob provided Jaent with list of who has pledged. A letter to the rest of the congregation is needed ? Dan will talk to Janet and Earl Harvey to get the facts for the letter. Colleen will talk to Gwen Winston about potential grant funders.
STRATEGIC PLANNING: Jim Harvey distributed Status report regarding Strategic planning committee ?provided to first UU board on 9/8/03. The Committee met on August 19th; another meeting is scheduled for September 10th. Jim gave a summary of the meeting; nothing has been defined yet but is in process,especially income inflow/outflow issues. It was considered that January migiht be a good time to finish up. The process will include the congregation.
TREASURER'S REPORT: There is a surplus due to grants that came in August (Chalicelighters,Veatch). Bob summarized Revenue and Expense FY to Date 8/31/03; Balance Sheet at 8/31/03 and PriorYear End, Vendor Accounts Payable FY 2004 and went over administrative aspects of the budget. Bob plans to pass out detailed budgets quarterly.
Dan Secrest reported that Mary Lou Malone has resigned as Finance Committee Chair.
TRUSTEE REPORTS: Building and Grounds Trustee Report, 9/6/03.
[Carol and Mark Bendure will plan a movie/dinner to honor Dan Wiest, will report at next meeting with concrete suggestion. Jim H and Dan S will plan for Al. Dan will ask Al Acker to draft proclamation for Jerry Wahl.]
ADJOURN: The meeting adjourned at 8:30 PM.
Respectfully submitted,
Kathe Stevens, Secretary