Attending:
Margaret Beck, Guest
Mark Bendure, Administration & Human Resources Trustee
Ivan Cotman, Guest
Linda Darga, Social Justice Trustee
Colleen Dolan-Greene, Moderator
Jim Harvey, Vice Moderator & Strategic Planning Trustee
Rev. Larry Hutchison, Minister
Bob Lauer, Treasurer
Carolyn Ludwig, Religious Education Trustee
Mildred Robinson, Guest
Kathy Rock, Worship Trustee
Dan Secrest, Canvass & Finance Trustee
Lynda Smith, Immediate Past Moderator
Kathe Stevens, Secretary
Arlene Teed, Guest
Jenny Teed, Director of Religious Education
Gwen Winston, Development Trustee
Agenda attached (items in italics are attached to the original minutes filed with the Church Office).
RECOMMENDATION FOR AN INTERIM MINISTER: Acting Secretary Bob Lauer to supply; 5/10/04 written recommendation from Interim Minster Screening Committee attached.
APPROVAL OF MINUTES: The April 12, 2004 minutes were not ready for review, approval was tabled to the June meeting.
Retirement Party for Nancy and Larry: A 5/2/04 report from Barbara Stevenson and Irene Schultz, Larry and Nancy Retirement Party, was distributed. It was then MOVED that individual board members be asked to make what donation they can personally to pay for the party expenses and that the general congregation be asked to make donations as a financial gift for Nancy and Larry for a going away present [L.Smith/L.Darga]; CARRIED.
Immediate Past Moderator Lynda Smith will collect. Members Concerns about Sundays: Social Justice Trustee Linda Darga summarized Sunday Worship at First UU. This is a working draft; Linda suggested that the final version be printed in the newsletter. Linda volunteered to be a liaison for troubled persons. There was a discussion on how to handle situations and it was agreed there is a need for a policy. Lynda Smith brought up and explained pastoral care committees. It was suggested we process more as a Congregation what kind of expectations we have for members of the congregation. Mildred Robinson volunteered to help Linda. Worship Trustee Kathy Rock has arranged for a social worker from a community mental health facility to give a presentation to the Women's Alliance. It is important to distinguish what is the policy of the Board and what its practice will be; both are needed. It was then MOVED we authorize the inclusion of Linda's draft with whatever final tinkering or modifications may be made as a result of the feedback Linda gets [M.Bendure/D.Secrest]; CARRIED.
Update on Canvass: Canvass & Finance Trustee Dan Secrest reported that pledges are down. As of the date of the meeting they were at $61,000, compared to $84,000 last year.
Statements April 2004: Treasurer Bob Lauer reported that expenses seem to be in check but regular contributions are down. Not a crisis but we're behind in bills.
Proposed Budget 2004-05: Bob distributed proposed Operating Budget - Update FYE 06-30-05, which included four options. There followed a discussion on the options, including a suggestion to use the parking lot fund as a "rainy day" fund or to include them in the general fund. There was also a lengthy discussion on the R.E. program budget. The ongoing debate over whether or not to pay UUA and Heartland dues was resumed. The discussion on using the parking lot income for the general fund centered on taking monthly income for the general budget and using the money in the savings account to regrade the parking lot. Lynda will take the proposal to Parking Lot Chair Stuart Smith. It was then MOVED to take $5,000, or half of the $10,000 in income, and use it for maintenance [D.Secrest/J.Harvey]; CARRIED.
Written reports submitted:
"New" Growth Committee Annual Report, May 2004
"New" Growth Committee Budget Proposal, May 2004
Development Trustee Report, May 10, 2004
Development Trustee 2004 Annual Report (distributed via email by Moderator
Colleen Dolan-Greene)
Community Ministry Report, May 10, 2004
Notes of Administration/HR Committee Meeting, held Monday, May 3, 2004
At 9:30 the meeting adjourned.
Respectfully submitted,
Kathe Stevens, Board Secretary