MINUTES

First Unitarian-Universalist Church of Detroit

Meeting of the Governing Board

June 14, 2004

Attending:

Linda Darga, Social Justice Trustee

Colleen Dolan-Greene, Moderator

Jim Harvey, Vice Moderator & StrategicPlanning Trustee

Rev. Larry Hutchison, Minister

Bob Lauer, Treasurer

Carolyn Ludwig, Religious EducationTrustee

Howard Malzberg, GuestIrene Schultz, Incoming Trustee

Jon Schultz, Guest

Dan Secrest, Canvass & Finance Trustee

Ruth Seifert, Incoming Trustee

Lynda Smith, Immediate Past Moderator

Kathe Stevens, Secretary

Janet Thompson, Building & GroundsTrustee

Gwen Winston, Development Trustee

Agenda attached (items in italics are attached to the original minutes filed with the Church Office).

The meeting was called to order at 7:07 p.m.

Immediate Past Moderator Lynda Smith presented a proposal to confer Minister Emeritus status to Rev. Hutchison. It was MOVED that the Board of Trustees recommends to the Congregation of First Unitarian-Universalist Church of Detroit that Larry Hutchison be appointed Minister Emeritus; and MOVED that the Congregation of First Unitarian-Universalist Church of Detroit appoints Larry Hutchison Minister Emeritus [L.Smith/L.Darga]; CARRIED.

The minutes of the May 10, 2004 meeting (first portion by Treasurer Bob Lauer and second by Secretary Kathe Stevens) were reviewed and it was MOVED to approve the combined minutes[D.Secrest/I.Schultz]; CARRIED.

The Minutes of Annual Congregational Meeting of May 16, 2004 were distributed by Vice Moderator &Strategic Planning Trustee Jim Harvey for review. There was a discussion about fund-raising suggestions presented at the Annual Meeting.

Treasurer Bob Lauer distributed Revenue and Expense FYTD May 31, 2004, Balance Sheet at May 31, 2004 and Prior Year End., and Vendor Accounts Payable FY 2004. Bob pointed out that the Chalicelighter grant funds were moved and therefore show up as negative. Expenses are at budget, one problem area continues to be individual contributions. $10,000 was paid on the furnace fund loan. Janice Berry formally resigned as Assistant Treasurer. There was a discussion on ways to recognize Janice Berry's contributions.

Canvass & Finance Trustee Dan Secrest advised that Canvass pledges are up to $82,000.

Rev. Hutchison reported that Sunday June 20^th is his last Sunday; he will be on call after that. He will be in from 11:00 to 2:00 on Tuesdays through mid-August. Moderator Colleen Dolan-Greene informed Rev. Hutchison that Minister Emeritus status had been conferred upon him. Rev. Hutchison was honored to have Minister Emeritus conferred, and explained some of the UUA rules regarding non-interference with the new minister.

Colleen distributed Working Draft for First UU Detroit Interim Ministry Startup Workshop for Boards and Program Staff and asked for feedback. Mary Andrus Overly will facilitate.

After a question from Colleen about payment of UUA dues, Treasurer Bob Lauer advised the dues would be paid.

New Board members Irene Schultz and Ruth Seifert introduced themselves.

Building & Grounds Trustee Janet Thompson distributed Building and Grounds Report which included a request to switch the front door to a card access system at a cost of $293 ($185 for the hardware and $1.44 per card). It was MOVED that the Buildings & Grounds Committee be given permission to install a card key system for front door to replace the present key lock[J.Thompson/L.Darga]; CARRIED.

Janet Thompson offered last instructions as she goes off the board: develop a coordinated structure for administration of building as a foundation to support our renters. Jan suggested hiring a building administrator as a contact person and to help attract new renters. There followed a lengthy discussionon of policies and procedures for rentals. It was suggested we get information from Crossroads, a possible renter. It was then MOVED that we begin process of preparing a feasibility study with Crossroads and recruit several people to pursue that [L.Darga/G.Winston]. A friendly amendment was accepted: have Linda Darga, Jim Harvey, and Lynda Smith agree to serve on committee[D.Secrest]. CARRIED. Irene Schultz is typing a document for the committee to review.

There was a suggestion to extend the parking lot record keeping system to renters.

There was a lengthy discussion on the "problem" people in coffee hour: Larry has broken his agreement, should he be asked to leave? It was MOVED that several people ask Larry not to come to church for the rest of the summer [L.Darga/D.Secrest]. A friendly amendment was accepted to put the request in writing; CARRIED.

It was MOVED to accept a resolution (attached) offering grateful recognition of the contributions of Mildred M. Jeffery to society [L.Darga/D.Secrest]; CARRIED.

Development Trustee Gwen Winston distributed and discussed Development Trustee Report. Gwen turned over her Development file to Colleen to pass on to the new Development Trustee.

The meeting adjourned at 9:25 p.m.

Respectfully submitted,

Kathe Stevens, Secretary